How to: invite your team members to Vaultwarden

How to: invite your team members to Vaultwarden

We have mentioned previously the importance of password managers such as Vaultwarden for the security of your data. One of the most used features of this password manager is the possibility to invite and share your passwords with other members of your organization (eg. your co-workers), create collections which only specific users can access, or even create and share secure encrypted notes. With the majority of our subscribers being organizations and small/medium teams, we have noticed through analysis of the support tickets that many users struggle to add their team members in a Bitwarden or Vaultwarden instance. With this short guide, will want to make it easier for you to do this by following thsome simple steps

Adding new team members to Vaultwarden

  1. Login to your Vaultwarden instance (if you are not logged in already).
  2. Navigate to your organization.
  3. Click Manage and then click invite user.
  4. Enter the user email address, type of user and the level of access.
  5. Click save. This will send an email invitation which is valid for 5 days.

The new user you added needs to follow the steps below in order to create their account.

  1. Login to your email account.
  2. Open the email from Vaultwarden inviting you to join the organization.
  3. Click the link on the email and click create new account.
  4. Enter your details (please be careful to remember the master password because this password can not be reset).
  5. Click continue.
  6. Now you will get an email into your mailbox to verify. Click the link on the email.
  7. Now login with your email and your master password.

After the new user has created their account, the organization owner needs to confirm the newly added user. To do this, you can follow the steps below:

  1. Login into your account
  2. Navigate to your organization
  3. Click manage
  4. Select the newly added use and click confirm

About Vaultwarden

Vaultwarden is an Open Source Password Manager, an alternative to (the proprietary) LastPass. It is an alternative implementation of the Bitwarden server API, perfect for self-hosted deployment where running the official resource-heavy service might not be ideal. An easy-to-use password manager, Vaultwarden provides a safe way for individuals, organizations, institutions, and businesses to store, share, and secure sensitive data on their devices. It also allows you to create folders and collections to organize your credentials, share credentials with your coworkers as we explained above and use mobile and desktop applications to access your passwords.

About Password managers

In case you are not familiar with the importance of using a password manager, it is s a software application designed to store and manage online credentials. Usually, these passwords are stored in an encrypted database and locked behind a master password. You have to remember only your master password, and this is your key to accessing the rest of your passwords.

Interested in our Vaultwarden managed hosting?

Our Vaultwarden managed hosting service offers also guidance via video or email on setting your team accounts. Contact our team of experts if you have any questions about the service and we will answer all your questions.